By-Laws of the Kitsap Poggie Club
(A non-profit Corporation)
Established: 3/27/1951
Adopted: 12/18/2016
Article I – Name
The name of the organization shall be Kitsap Poggie Club, hereinafter referred to as the Club.
Article II – Objectives
The objectives of the Kitsap Poggie Club are hereby defined and declared as follows:
- Protect, propagate, and increase fish populations, and to improve their habitat.
- Aid in the enactment of laws for the protection and restoration of wildlife, forests, marshes, streams, and lakes, and to promote the observance of such laws.
- Create and foster public sentiment in favor of the protection and restoration of wildlife, forests, marshes, streams, lakes, Puget Sound and all salmon, and bottom fish habitats.
- Promote sportsmanship and proper respect for the rights of landowners.
- Cooperate with all associations or agencies having similar objectives.
- Foster the education of the youth of Washington supporting these objectives.
- Participate in any Club approved undertaking, of any description, whether national, state or private.
Article III – Membership
Section 1: Membership shall be classified as Regular, Life, or Honorary.
Section 2: Membership is not limited but dependent on the payment of dues, and supporting the objectives, stated in Article II. Each member in good standing is entitled to one vote.
Section 3: All the immediate family members of a household above the age of 14 and in good standing are entitled to one vote.
Section 4: Membership fees and dues shall be as prescribed by the Board of Directors, and approved by a majority vote of members present at the December meeting.
Section 5: Any member failing to meet their dues or other indebtedness to the club after
April 30th shall cease to be a member and his/her name shall be dropped from the rolls.
Only members in good standing may vote.
Section 6: The Club may suspend or expel any member by a two-thirds majority vote of the members present at any regular meeting of the Club, or any special meeting called for the purpose, upon receiving evidence of said member committing acts inconsistent with the by-laws and objectives of the Club. Said member must be given due notice of the Club’s intent to suspend or expel for the alleged charge(s) leveled against him/her and an opportunity for the defense of said charges. Notice shall be written and signed by the Club President.
Section 7: Honorary members are persons honored for their contributions to the objectives of the club. They will not be required to pay dues and they will not have voting privileges.
Section 8: Life members are members who have been awarded life status for their contributions to the Club. They are not required to pay dues but shall be entitled to voting privileges.
Section 9: Life members and Honorary members shall be elected by a majority vote of the Board of Directors.
Article IV – Management of the Club
The management of the Club shall be entrusted to a Board of Directors consisting of the officers and directors as provided within this document. All Officers, Directors and Associate Directors shall have a vote.
Article V – Officers
Section 1: The officers of the Club shall be as follows: President, Vice-President, Secretary, Treasurer, and Game Warden (Sergeant at Arms). The same person may hold the office of Secretary and Treasurer, and if so becomes the office of Secretary Treasurer.
Section 2: The election of officers shall be by ballot at the annual meeting for the offices of President, Vice-President, Secretary, Treasurer and Game Warden.
Section 3: Resignation of Officers or Board members in good standing may be accepted by a 51% majority vote of the members present at any regular meeting after notice in writing has been given to the secretary.
Article VI – Duties of Officers
Section 1: The President shall appoint chairpersons of the Standing Committees, and Associate Directors authorized by these By-Laws. The President, or in his absence the Vice-President, shall preside at all regular or special meetings of the Club or Board of Directors. He/she will cast the deciding vote in cases of a tie, and perform such duties as are usually incident to the office. The President shall have the power to appoint ad hoc committee chairs or other administrative positions if necessary, providing written duties and objectives are provided to serve the President and Club Objectives. The President, Vice-President, and all other officers shall serve without salary. The President may cause any officer or director to forfeit his/her office without notice and hearing who misses three consecutive board meetings unless excused by the President and shall have the power to appoint a replacement until a special or regular election is held.
Section 2: The Vice-President shall perform the duties of the President in the event of the President’s absence. Should the position of President become vacant for any reason during a presidential term, the Vice-President shall fulfill the term until a regular or special election occurs. In the absence of both the President and Vice President, and all elected officers, at any meeting of the Club or Board of Directors, any member may be elected to preside over that meeting by a majority vote of those members present. That person shall have the same powers as the President for that meeting.
Section 3: The Secretary shall keep full and complete records of the proceedings at all General, Special and Board of Directors meetings. The Secretary shall preserve all records in books or other formats as specified by the Board of Directors. These records shall remain the property of the Club. The Secretary shall relinquish such books and records to his/her successor within (10) days after the election of such successor.
Section 4: The Treasurer shall keep a roll of all members, collect all dues, establish rules for the handling of fund raising money, have in his/her custody all moneys of the Club secured in Club Accounts, and pay all bills, claims, or rewards, but only on warrants approved by the Board of directors. The Treasurer shall have at his/her disposal $100 per month for essential spending as needed for club business. He/she shall keep an accurate account of all receipts and disbursements, and exhibit a full statement of the financial affairs of the Club at each regular meeting, or to the Board of Directors at their request. Only the President, Vice-President and Treasurer may have access to the Club accounts. The Treasurer shall provide his/her successor, within 10 days after election of such successor, a complete and correct financial statement together with all funds, books and records pertaining to the office.
Section 5: The Game Warden shall oversee conduct and tradition of the meetings. He/she may at any time, during a meeting assess members for fines, not to exceed $0.25. All donations shall be voluntary. The Game Warden shall maintain membership attendance records of all meetings, provide membership cards to all members, and manage all Club sanctioned marketing material.
Article VII – Board of Directors
Section 1: The Board of Directors shall consist of six elected directors who are elected for three year terms on a spread two year election cycle, and the past President (Chief Poggie) who shall serve for a one year term. At the conclusion of the past presidents term, there shall be an election to fill the position until the next Chief Poggie election is held. If the current President is re-elected, the past president position shall be filled by an election for a two year term.
Section 2: Associate Directors may be appointed, not to exceed 4 in number, by the President with a majority approval by the Board of Directors. Associate Directors shall have voting positions on the Board and shall serve a one year term.
Section 3: The Board of Directors shall have control and management of the property affairs of the Club.
Section 4: The Board of Directors shall have full power to suspend or expel any officer or member of the Board of Directors upon receiving evidence of the unfaithful discharge of his/her duties, and after due notice of the charges and the opportunity for defense has been given the accused. Said board shall have the power to fill any vacancy occasioned by such suspension or expulsion until a special election can be held to fill the remaining term.
Section 5: The Board of Directors shall prescribe rules regulating the affairs of the Club consistent with these By-Laws, for the approval of the Club at the next regular meeting.
Section 6: The Board of Directors shall present the annual budget in the first quarter of each year.
Section 7: The Board of Directors shall have full power to fill any vacancies, which may occur for any reason. Such appointments shall be valid until a special election meeting is held to fill the remaining term.
Section 8: The Board of Directors shall have the Treasurer’s records audited in the first quarter of each year.
Section 9: The Board of Directors may, at their discretion, require the Treasurer to furnish a bond as security for the faithful performance of his/her duties. The expense of such bond shall be paid by the Club.
Article VIII – Committees
Section 1: The President shall immediately upon his/her election appoint standing committee chairpersons. Standing committees shall be the Legislative Committee, the Communications Committee, the Derby Committee, the Community Services Committee, and the Social Activity Committee.
Section 2: Committee Chairpersons shall select committee members as needed for their objectives, and maintain historical records of committee functions including plans of action, milestones, points of contact, and lessons learned.
Section 3: Committee Chairpersons shall submit budget information to the Board prior to the end of the fourth quarter of each year.
Section 4: The Legislative Committee shall work with WDFW and Federal, State, and Tribal entities on all matters consistent with the objectives of the Poggie Club.
Section 5: The Communications Committee shall consist of members serving as, but not limited to, Web Master, Newsletter Editor, and Facebook Manager, and shall manage such social communications media as desired by the President and Board.
Section 6: The Derby Committee shall consist of the members conducting and coordinating derbies as on the water sport and fund raising activities.
Section 7: The Community Services Committee shall consist of members to lead and coordinate annual community service projects to include, but not be limited to, activities such as the Kids Fishing Party, Kitsap Water Festival, Salmon in the Classroom Program, Hatchery Assistance and Chico Creek Services.
Section 8: The Social Committee shall consist of members to lead and coordinate club social activities to include, but not limited to, a Summer Picnic and a Winter Party.
Section 9: Ad hoc committees may be appointed by the President for any purpose within the scope of the organization and such committees shall make oral reports at General, Board and Special meetings, at the request of the President.
Article IX – Meetings
Section 1: The regular annual meeting of the Club shall be held on the second Wednesday of March each year for the purpose of electing officers and directors for the ensuing year. Regular social and business meetings shall be held on the 2nd Wednesday of each month unless otherwise ordered.
Section 2: The President may call special meetings of the Club, when he/she deems such a meeting necessary for the interest of the Club.
Section 3: The Board of Directors shall hold regular monthly meetings throughout the year.
Section 4: The President or a majority of the Board may call a special meeting of the Board.
Article X – Parliamentary Authority
The rules contained in the current edition of “Robert’s Rules of Order Newly Revised”, shall govern the Club in all cases to which they are applicable and in which they are consistent with these By-Laws and any special rules of order the Club may adopt.
Article XI – Official Communication
Facsimile, email, and written correspondence are acceptable forms of official correspondence for conducting club business.
Article XII – Amendment of By-Laws
These By-Laws may be amended at any regular meeting of the Club by a two thirds affirmative vote of attending members, providing the amendment has been officially corresponded to the membership at the previous meeting.